Offsite Admin

Custom apps · AI assistant · Back office

Your back office, handled.

We build your business its own website and app that pulls your tools into one place, with an AI assistant built right in. Want the office work done for you too? Our AI agents and a real person at Offsite Admin take it on, and nothing goes out without your OK.

Tell us how you work → Try the live demo
  • Custom-built, not a template
  • Your own separate database
  • Nothing sent without your approval
  • Invoicing in your QuickBooks

How it works

Built around the way you already work

No forcing your team into someone else's software. We start from your business and build from there.

  1. Show us how you work

    Your services, rates, customers, paperwork and the tools you use today.

  2. We build your app

    Your branding, your workflows, and your data loaded into your own separate database.

  3. Your team taps a link

    Add it to the phone's home screen. No app store, and every update shows up automatically.

  4. Hand off the office

    Optional: AI agents plus Offsite Admin handle invoicing, QuickBooks and follow-up. You approve what goes out.

Case study

Method Traffic Services: an office run largely by agents

Method Traffic Services is a Washington traffic-control company owned by Offsite Admin founder Maurice Terrill. It's where we built and proved this setup, on our own business first.

Much of Method Traffic's office work is handled by AI agents, with a person reviewing what matters. Time cards, invoicing, accounts receivable, dispatch support and job setup all run through the same system. Invoices are processed in QuickBooks through an API connection, so they don't have to be typed in by hand.

The Admin Support package brings that same approach to your business: your own app and database, agents doing the routine work, and Offsite Admin keeping an eye on it.

We run our own company this way. That's how we know what to build for yours.

What the agents handle at Method Traffic

  1. 1Job setupNew jobs entered and organized for the crew.
  2. 2Dispatch supportHelp keeping the schedule and crews lined up.
  3. 3Time cardsHours collected and reviewed.
  4. 4InvoicingProcessed in QuickBooks through the API.
  5. 5Accounts receivableOpen invoices tracked and followed up.

Build example

Fobes Property Services: the Yard app

Fobes Property Services is a property services company. Offsite Admin built them a custom app, called the Yard app, for estimating and quotes.

Estimates and quotes are built from rate lists for labor, materials and equipment. A time-entry page for the crew is being built now.

  • Estimates & quotesPut together inside the Yard app.Built
  • Rate listsLabor, materials and equipment.Built
  • Crew time entryA page for the crew to enter their time.In progress

Reviews

Client reviews: coming soon

We're working with our first outside clients now. Their reviews will appear here, with their permission.